Microsoft Project vs Trello
A detailed comparison of Microsoft Project and Trello to help you choose the best tool for your needs in 2026. Trello is a visual project management tool with Kanban boards. The free plan includes unlimited cards and basic automati...
Microsoft Project
Microsoft's project management software for scheduling, resource management, and project tracking. $10/month for cloud version, $679 for Professional (one-time).
PRICING
Microsoft Project: $10/month (Cloud), $679 one-time (Professional)
Trello
Trello is a visual project management tool with Kanban boards. The free plan includes unlimited cards and basic automation. Much simpler than Microsoft Project but great for agile teams.
RATING
4.4Live Data
Microsoft Project
Trello
💡 Data sourced from FMHY (Free Media Heck Yeah) and updated regularly. GitHub stars reflect real-time community adoption.
Side-by-Side Comparison
Detailed breakdown of features, pricing, and capabilities
| Feature | Microsoft Project | Trello |
|---|---|---|
| Price | Paid Microsoft Project: $10/month (Cloud), $679 one-time (Professional) | Free |
| Open Source | ||
| Self-Hosted | — | |
| User Rating | — | 4.4 |
| Migration Difficulty | N/A | Easy |
| Best For | General use | Agile teams and simple project management |
Why Choose Trello Over Microsoft Project?
Free for basic project management with Kanban boards
KEY FEATURES
Best For
Agile teams and simple project management
Pros & Cons
Microsoft Project
KNOWN FOR
Microsoft's project management software for scheduling, resource management, and project tracking. $10/month for cloud version, $679 for Professional ...
PAIN POINTS
- Expensive at $10/month or $679 one-time
- Steep learning curve
- Requires Microsoft ecosystem
Trello
PROS
- Free and easy to use
- Visual interface
- Good for agile teams
- Quick to set up
CONS
- Less suitable for complex project scheduling
- No Gantt charts in free plan
- Limited reporting
Why Consider Switching from Microsoft Project?
GanttProject is 100% free and open-source
ProjectLibre is free and open-source
Trello is free for basic project management
Asana is free for teams up to 15 users
Monday.com has a free trial with visual project management
Common Microsoft Project Pain Points
Expensive at $10/month or $679 one-time
Impact: $120/year or $679 upfront
Steep learning curve
Impact: New users struggle to master it
Requires Microsoft ecosystem
Impact: Best with other Microsoft tools
Overkill for small projects
Impact: Too complex for simple project management
Limited collaboration features in cheaper plans
Impact: Teams need expensive plans for collaboration
How to Migrate from Microsoft Project to Trello
- 1
In Microsoft Project, go to File → Save As → Choose XML format
- 2
Install ProjectLibre (free) and open the XML file
- 3
For Asana: create a new project and manually recreate tasks, or use CSV import
- 4
For Trello: export tasks as CSV from MS Project, then import into Trello
- 5
Set up your team and assign tasks in the new tool
Pro Tips
- ProjectLibre is the closest free alternative and can open MPP files directly
- Asana is much easier to use but less powerful for complex scheduling
- Trello is best for agile teams who don't need Gantt charts
- Monday.com is the most visual alternative but has no free plan
Other Microsoft Project Alternatives
Not sure Trello is right for you? Check these other options: